Executive Assistant
Location: New York New York
Description: EY is at present looking to employ Executive Assistant right now, this job will be placed in New York. Further informations about this job opportunity kindly read the description below. -
NEW00860
US-NY-New York
Job summary
As an Executive Assistant, you'll provide diversified administrative support to a variety of client-serving and Core Business Services (CBS) ! professionals, including partners and directors. You may also support service line or engagement-specific teams. In this role, you'll call on your experience, skills and knowledge, and maintains a current understanding of firm policies, procedures and practices.
In addition, you may also collect, compile and analyze moderately complex data, and coordinate projects and deadlines directly or through others. You'll work independently, with limited supervision.
Responsibilities
Manage calendars and schedule meetings. Use the "scheduler" feature for arranging group calls/meetings
Use firm travel and meeting tools. Follow policies and procedures to make travel/meeting arrangements. Confirm details and create itineraries
Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes
Maintain! documents on appropriate file servers and repositories. Learn! and adhere to Ernst & Young's records retention policies
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
Help with project plans for small project teams, in local and virtual team settings
With guidance, may manage certain administrative aspects of client engagements
Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases. These include the Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools such as iClick and Global Financial Info! rmation System (GFIS)
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes. May act as a knowledge resource in one or more of these programs, and train others
Resolve straight-forward to moderately complex problems and issues, under general supervision
Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
Proactively share knowledge with colleagues
Anticipate and respond to changing situations. Encourage and help others to do the same
Effectively manage confli! cting priorities. This involves organizing your workflow, and teaming w! ith colleagues to accomplish tasks and balance workloads
Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
Knowledge and skills requirements
English language skills - excellent written and verbal communication
Effective interpersonal skills, with an ability to interface with personnel at all levels
Strong attention to detail, and a commitment to quality
Proficiency with automated calendar management tools, e.g., Lotus Notes and Blackberry
Experience
A minimum of 3+ years of related experience
Education
Associate's degree in a related discipline or equivalent work experience
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to EY.
If you interested on this job just click on the Apply button, you will be redirected to the official website
This job starts available on: Wed, 04 Sep 2013 07:35:08 GMT