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Job Title: Part-Time Administrative and HR Assistant
Job Description:
We are currently seeking a part-time Administrative and HR Assistant to work in our small business office that manages a medical corporation and drug treatment center in California. The candidate will be responsible for providing administrative and HR support to the organization.
Responsibilities:
- Answering phones as needed
- Filing and organizing
- Shredding
- Making phone calls on behalf of the executive director
- Creating files and labels
- Finalizing patient files upon discharge
- Auditing and data entry
- Informing the administrative manager of missing documents
- Bank deposits
- Checking the mailboxes daily
- Assisting with patient admissions as needed
- Preparing medical bills for the bookkeeper
- Collecting receipts to accompany credit card statements
- Ensuring HIPAA compliance
- Assisting with bookkeeping using Quickbooks
- Creating new employee files
- Reviewing staff schedule with manager
- Assisting HR Manager with payroll administration
- Maintaining employee confidentiality
- Ensuring employee file compliance
Requirements:
- A minimum of 5 years’ experience as an Administrative Assistant
- Bachelor's degree preferred
- Payroll and human resources experience
- Five years' experience with Quickbooks (preferred)
- Medical Office experience and HIPAA knowledge required
- Excellent interpersonal, writing, communication, and ability to interact respectfully with people of all levels
- Must adhere to legal, professional, ethical, HIPAA codes and regulations on confidentiality and privacy
Working conditions:
Employees will be working indoors within a ventilated facility.
Physical requirements:
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is also required to sit for long periods of time. Vision abilities required to perform this job include close vision.
This is a part-time position with flexible hours. The pay is commensurate with experience.
Job Type: Part-time
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- Flexible schedule
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus opportunities
Application Question(s):
- Are you proficient in QuickBooks?
Education:
- Associate (Required)
Experience:
- Administrative experience: 5 years (Required)
- Human resources: 3 years (Required)
Work Location: In person
