Executive Assistant - DC

 

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Job Description:

About ETS:

For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new possibilities.

With a portfolio consisting of some of the world’s most trusted assessments including the TOEFL®, TOEIC®, GRE® and Praxis®. Along with research, development and innovation that explores new frontiers in learning and measurement our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education.

With new senior leadership at the helm, ETS aims to continue changing the lives of global learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed tech space as it continues to grow and evolve.

The Executive Assistant - DC is a trusted partner to the CEO who executes a diverse range of administrative responsibilities in a fast-paced, dynamic environment with a high level of professionalism and in a manner that reflects positively on the organization. The Executive Assistant -DC provides daily support and assistance to the CEO and is the key liaison internally across divisions and externally with clients and vendors.

Responsibilities:

• Act as a link to the CEO for contacts inside and outside of the organization
• Fulfill administrative duties for the CEO when he is in Washington, DC
• Under the guidance of the Chief of Staff, manage external calendar as it relates to requests for speaking at conferences, preparing for presentations, webinars/social media
• Support successful preparing of CEO for all events, including pre-work assigned.
• Send and track outreach emails to key stakeholders globally
• Under the guidance of the Communications team, coordinate the scheduling of podcasts/social media/PR opportunities and plan/schedule the prep work associated with the event.
• Under the guidance of the Chief of Staff, send follow up communications ensuring next steps from external meetings
• Plan and organize events with colleagues and external services in Princeton, NJ and Washington, DC
• Plan and organize leadership meeting and off-site meeting logistics for internal staff, including onsite for support
• Manage database and contact list for external contacts
• Manage sensitive matters with a high level of confidentiality and discretion
• Prioritize and engage in the full scope of meeting management by utilizing technological tools; from setting up engagements, video conferencing, technology needs, presentation materials, catering, etc.
• Project a positive, professional image toward clients, vendors, and staff in all interactions and situations
• Perform research and ad hoc duties as assigned
• Adhere to ethical standards & comply with the laws and regulations applicable to the job function

Experience and Skills:

Skills:

• Problem solving: Uses their experience and possesses an understanding of both potential situations and the executive’s habits and needs to anticipate and remove obstacles before they occur. Reacts quickly and is resilient, finds the best alternatives when changes arise.
• Results orientation: Sets stretch goals for personal accomplishment and works tenaciously to achieve those goals; acts with a sense of urgency; takes the initiative on actions; ability to multitask and manage multiple priorities; maintains focus by avoiding or overcoming roadblocks. Superior organizational skills, accuracy, attention to detail, prioritization, and ability to meet deadlines; ability to make timely decisions.
• Innovation: Ability to “think outside the box” and provide creative solutions that unify best practices and business needs in a scalable, sustainable approach.
• Learning agility: Adept at working through change, working across cultures and differences, readily sees and values different perspectives, and adjusts accordingly; constantly evaluates their own processes and finds ways to make them more efficient and effective.
• Relationship Mastery/People Skills: Excellent verbal and written communication skills; proven ability to collaborate with stakeholders; ability to build and maintain strong relationships.

Education & Experience:

• Bachelor’s degree preferred
• 5+ years’ experience supporting a C-level executive
• Proven experience and proficiency in Microsoft Office suite, Social Media platforms, and video-conferencing platforms like Microsoft Teams and Zoom, with the ability to learn new tools/technologies
• Experience and interest in internal & external communications a plus

ETS believes in a Total Rewards philosophy for our employees, and they include:

• Health, Vision, Dental insurance plans to choose from
• Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as on-line learning access!
• Generous PTO and vacation time to balance your work and life
• Additional 8 hours of PTO for volunteer work
• Retirement plan (401(a)) and traditional Roth (403b) with company contribution
• Commuter Benefits, Pet Insurance, 1 year subscription to Calm App

ETS is mission driven and action oriented

• Diversity, equity, inclusion, and belonging is at the forefront of the ETS employee's daily work. To further foster an inclusive environment ETS is home to a wide variety of Affinity groups that celebrate the diversity of our talented employees.
• How about cultivating growth, innovation, and continuous transformation for the next generation of rising professionals as leaders? ETS offers multiple Business Resource Groups (BRG) for you!
• Are you passionate about volunteering and being active in your career and community? ETS offers our Center for Advocacy & Philanthropy (CAAP) where we encourage ETS employees to become active volunteers in their communities and schools through the ETS Cares Giving Campaign. Our employees can support any 501c3 or eligible charity of their choice.

ETS is an Equal Opportunity Employer comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education. We are dedicated to building teams that reflect the various backgrounds, experiences, and identities of those we serve. The Talent Acquisition team strives to ensure candidates enjoy a fair and equitable hiring process. We believe our differences empower us to be a better team, making better decisions and delivering better results.
From: Educational Testing Service

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